Terms of Service, Privacy Policy and Use of Cookies

Last Update: 28/04/2020

Privacy Notice

NewFrac consortium, its subsidiaries and affiliates (as identified to you during your application process), (“NewFrac,” “we,” or “us”) is the consortium that is recruiting for the job vacancy you have applied for. NewFrac consortium, within EU H2020-MSCA-ITN-2019 grant (Grant Agreement 861061), will process your personal information as described in this Privacy Statement and will be responsible for complying with applicable data protection laws.

NewFrac consortium respects your privacy and will treat your personal information as confidential. We will use and share your personal information as described in this Privacy Statement.

Personal information we collect about you.

When you apply for a job at NewFrac consortium, we will ask you to provide us with personal information about yourself so we can evaluate your application. If this information is not provided, our ability to consider you as a candidate may be limited. You may also provide us with your personal information that we have not specifically requested (for example, your CV may contain information about your hobbies and social preferences). All information is provided on a voluntarily basis and you determine the extent of information that you provide to NewFrac consortium.

Personal Information

The kind of personal information we collect about you may include:

  • Name, identity and contact details – such as your name, address, email address, telephone, other contact information and personal preferences
  • Employment details - such as details of your employment background, including position, work experience, employment references
  • Background information– such as your educational background including degrees, certificates, transcripts
  • IT Information – such as certain technical information from you about your visit to our website using “cookies” and other similar technologies. For more information please refer to NewFrac’s online privacy statement on our website.
  • Any other information in your application that you choose to share with us - such as personal preferences, hobbies, social preferences, etc.

Sensitive Personal Information

NewFrac consortium does not request or require sensitive personal information regarding religion, health, sexual orientation or political affiliation in connection with your application. If you have a disability and would like for us to consider an accommodation, you may provide that information during the recruitment process.

Information from other third parties

From time to time, we may obtain information about you from public sources or third parties. For example, we may conduct background screenings through a third-party service provider and verify information that you have in your application that relates to your past education, employment, credit and/or criminal history, as allowed by applicable law. You may also choose to provide us with access to certain personal information stored by third parties such as job-related social media sites (for example, LinkedIn). By authorizing NewFrac consortium to have access to this information, you agree that NewFrac consortium may collect, store and use this information in accordance with this Privacy Statement.

How NewFrac Consortium uses your personal information.

NewFrac consortium will use your personal information for the following purposes:

  • Recruitment, selection, evaluation and appointment of job candidates (temporary) for the job you have applied for and for subsequent job opportunities.
  • General HR administration and management (in case you become a NewFrac consortium´s member employee).
  • Carrying out satisfaction surveys (for example, to manage and improve the recruitment process).
  • Application analysis such as verification of your employment reference(s) that you have provided, background checks and related assessments.
  • Compliance with legal requirements (for example, to monitor diversity requirements).
  • Communicate with you and to inform you of current status of your application and future opportunities (unless you have told us that you do not want us to keep your information for such purposes).

Profiling and automated decision making.

NewFrac consortium may also process your personal data in relation to your application for data and statistical analysis. We may deploy specific technologies for the purposes of enabling certain global-level recruiting analysis and diversity monitoring with your consent where permitted by applicable law, to comply with legal requirements or in NewFrac consortium legitimate interests. NewFrac consortium does not make any automated decisions in relation to your application without human involvement.

With whom will NewFrac consortium will share your personal information?

We take care to share your personal information only with those who really need it in order to perform their tasks and duties. We may disclose your personal information to the following types of parties:

Other NewFrac Consortium group beneficiaries/partners

Your personal information may be shared for the purposes described above with the organizations within NewFrac Consortium. A list of the organizations within NewFrac consortium is available on our website.

Third party service providers

We may also share your personal information with third parties who provide services to us such as recruitment agencies, consultants, background services and attorneys. If your personal information is shared in this way, NewFrac consortium do so only on a “need-to-know” basis and we will seek to ensure it is only used in connection with the functions or services these parties will be performing for NewFrac consortium and that your personal information is treated by them in a confidential manner. These service providers that NewFrac consortium uses may change depending on the NewFrac consortium member that employs you and may change over time but we will always seek to ensure that any third parties who handle your personal information will do so in a manner consistent with this Privacy Statement and in accordance with applicable law.

Other third parties

 NewFrac consortium may also disclose your personal information to other third parties.

  • As necessary to comply with our legal obligations, including in order to respond to a lawful government request, court order, administrative or judicial process (such as a subpoena or search warrant).
  • As necessary to establish, exercise or defend our legal rights.
  • As necessary to protect your vital interests (for example, we may need to share your personal information with third parties in the event of an emergency)
  • Where we have otherwise obtained your consent.

Legal basis under which NewFrac consortium processes your personal information.

If you are an individual in the European Economic Area, Israel and Switzerland (“EEA”), our legal basis for our collecting and processing of your personal information is as follows:

  • NewFrac consortium’s legitimate interests, namely the recruitment, selection, evaluation and appointment of new employees and the management and administration of the recruitment and HR process, to the extent these activities do not prejudice or harm your rights and freedoms.
  • Compliance with NewFrac consortium’s legal obligations where employment law or other laws require the processing of your personal information (for example to the extent the law requires the monitoring equality of opportunity and diversity).
  • Other legal grounds where applicable such as in your vital interests (for example, health and safety reasons if you attend an interview at our site) and agreements with employee representations (such as Works Councils).

If you have any questions about or need further information concerning the legal basis on which we collect and use your personal information, contact us at info@newfrac.eu.

How long we keep your personal information.

We will keep your personal information for a minimum of 6 months established by the Grant Agreement and for a maximum of 24 months, as established by the RGPD law in connection with the purposes described in this Privacy Statement and in accordance with NewFrac consortium’s retention policy and applicable law. After 24 months your personal information will be destroyed according to the RGPD law.

International transfers

We process your personal information through our global recruitment platform. This will involve transferring your personal information, including personal information collected in the EEA, Israel  and Switzerland, to NewFrac consortium. NewFrac consortium may host these servers or utilize third party service providers, but in either case we will be responsible for the secure access of personal information.

Security and Confidentiality

We maintain (and require our service providers) to maintain appropriate organizational and technical measures designed to protect the security and confidentiality of any personal information we process. If you have any questions on the security measures that we use to secure your personal information, you may contact us at info@newfrac.eu.

Your responsibilities

You are responsible for the information you provide to NewFrac consortium and that it is honest, truthful, accurate and not misleading in any way. If you provide information concerning any other person such as individuals you provide as references, you are responsible for providing any notices and ensuring your referee consents to NewFrac consortium collecting and processing that information as described in this Privacy Statement.

Your Rights

In the European Economic Area and some other countries, you may have certain rights available to you under applicable data protection laws which may include the right to:

  • Access: you have the right to request information about how we process your personal data and obtain a copy of that personal data
  • Rectification: you have the right to request the rectification of inaccurate personal information about you and for any incomplete personal information about you to be completed
  • Objection: you have the right to object to the processing of your personal information which is based on our legitimate interests (as described above)
  • Erasure: you have the right to request the erasure of your personal information
  • Automated decision-making: you have the right not to have a decision made about you that is based solely on automated processing, including profiling if that decision produces legal effects about you or significantly affects you. NewFrac Consortium does not, as part of its recruitment process, make solely automated decisions about candidates
  • Restriction: you have the right to ask us to restrict our processing of your personal information, so that we no longer process that information until the restriction is lifted
  • Portability: you have the right to receive your personal information, which you have provided to us, in a structured, commonly used and machine-readable format and to have that information transmitted to another controller in certain circumstances.

Additional information for applicants in the EEA

You retain the right to lodge a complaint with a supervisory authority if you believe that NewFrac consortium has infringed your rights under applicable data protection legislation. You can find a list of the European supervisory authorities here: https://edpb.europa.eu/about-edpb/board/members_en.
If you wish to exercise any of your rights or if you have any questions about these rights, please contact our Privacy Team at info@newfrac.eu.

Cookies and usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences and counting the number of people looking at a website.
Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google’s privacy policy is available at http://www.google.com/privacypolicy.html.

Changes to this Privacy Statement

We will only use your personal information in the manner described in this Privacy Statement. However, we reserve the right to change the terms of this Privacy Statement at any time by posting revisions to our website. If at any time, we decide to use your personal information in a manner that is different from that stated at the- time it was collected, you will be given notice.

Contact NewFrac consortium

Please contact NewFrac Consortium if you have privacy questions or concerns by sending an email to info@newfrac.eu.